New York’s No. 1 Destination for Consciousness Raising.

Room Rental Agreement

META CENTER ROOM RENTAL AGREEMENT


FROM JULY 23RD 2014 META CENTER WILL BE MOVING FROM OUR CURRENT LOCATION AND NOT ACCEPTING BOOKINGS UNTIL OUR NEW SPACE IS CONFIRMED. PLEASE CHECK BACK FREQUENTLY OR EMAIL US AT INFO@METACENTERNY.COM

Before renting space at the META Center New York, clients or representatives of the client renting space from the META Center must read, accept and adhere to the Terms and Conditions outlined in the Room Rental Agreement.

Signing the Room Rental Agreement will cover this and all subsequent bookings, however for multiple bookings at a future date, a separate contract will be required.

CONFERENCE ROOM RENTAL
DEPOSIT

– 50% deposit for the total cost of room and equipment rental is due upon confirmation of the room booking.

BALANCE OF PAYMENT
– The balance of payment for all reservations (expect for Long Term/Multiple Bookings) MUST BE PAID FOUR WEEKS before the day of the Event. Credit cards will be auto-billed for balance of payment 14 days prior to your event. Please advise the Center when booking if you prefer to pay by check or cash.

– Long Term / Multiple Bookings: The balance of payment for all Long Term reservations MUST BE PAID TEN WEEKS prior before the day of the event.

OVERTIME FOR CONFERENCE ROOMS
– Overtime is charged at $25 per 15 minutes.
– Overtime penalties will be charged in quarter-hour increments commencing at the end of your scheduled reservation and must be paid prior to departing the Center on the day of the Event.

CANCELLATION – CONFERENCE ROOMS EVENING BOOKINGS
– More than 4 weeks – Full refund.
– Between 2 – 4 weeks – Deposit is non-refundable.
– Less than 2 weeks – No refund.

CANCELLATION – WEEKEND DAYTIME / LONG TERM / MULTIPLE BOOKINGS
– More than 10 weeks prior to scheduled event(s) – Full refund.
– 8-10 weeks prior to scheduled event(s) – Deposit is non-refundable.
– Less than 8 weeks prior to scheduled event(s) – Full rental fee is due.

MINIMUM HOURS & EVENT TIMES
Conference Rooms have minimum booking requirements:

EVENINGS
3-hour min. for evening bookings Mon-Fri: 6.30pm-9.30pm
3-hour min. for weekend bookings Sat-Sun 7pm-10pm (Large Conference Room Only)

DAYS
8-hour min. for weekday bookings Mon-Fri 9.30am-5.30pm
8-hour min. for weekend bookings Sat-Sun 9am-5pm, 9.30am-5.30pm or 10am-6pm

HOURLY RENTAL
2-hour min. for weekday bookings Mon-Fri 9.30am-5.30pm
Conference Rooms are only available during actual rental times shown above. Extended hours may also be arranged but only in advance for an additional cost.

RATES
Rates quoted and agreed upon for facilities and equipment will be in effect through the Event, but may be subject to change for future Events.

DISCOUNTS – CONFERENCE ROOM BOOKINGS
Discounts are available for 6 or more consecutive full day or evening bookings in the conference rooms with first and last month’s deposits paid up front. These bookings are subject to the Long Term / Multiple / Weekend Booking Cancellation policies.

CONFERENCE ROOM USE
Conference rooms are reserved for classes, groups or meetings of 3 or more. Each Conference Room, depending on the size of the room has a particular total amount allowed in the room for attendance. Check each room description for more details.

PRIVATE CONSULTATION ROOM RENTAL
PAYMENT
– Full payment for the room rental must be paid 48 hours prior to room rental.
– Bookings made less than 48 hours must be prepaid by credit card.

OVERTIME FOR CONSULTATION ROOMS
Your rental time starts at the time of your allocated booking. If your client arrives late, please advise the Front Desk if you need to extend your time and they will confirm if additional time is available. If no additional time is available your appointment MUST end at your scheduled time.
– All appointments must finish on time. You must be out of the room at the scheduled end time.
– Overtime is charged at $5 per 15 minutes.
– Overtime penalties will be charged in quarter-hour increments commencing at the end of your scheduled reservation and must be paid prior to departing the Center on the date of your reservation.

CANCELLATION – CONSULTATION ROOMS
META Center has a 48-hour cancellation policy for private room rental. We advise you to ESTABLISH YOUR OWN CANCELATION POLICY/FEES with your clients. You will be fully responsible for room rental fees if your client cancels in less than 48 hours of the appointment time.
– Less than 48 hours notice – No refund
– Single Day Reservations cancelled with a minimum of 48 hours prior notice – No penalty (i.e. if your scheduled appointment is 3pm, you must cancel before 3pm, 2 days prior) NO EXCEPTIONS.

DISCOUNTS – CONSULTATION ROOMS
Discounts are available for an annual commitment of 44 weeks or more for 5 hours or more per week ($18 per hour). Requires a yearly contract with dates pre-booked each week, and first and last month’s rent paid up front.

PRIVATE CONSULTATION ROOM USE
– Consultation rooms are to be used for private consultations only (Not Classes), with up to 2 clients plus one practitioner allowed in the room (3 people total).
– If you are booking multiple sessions at different times during the same day and have a gap between clients, this must be for a minimum of 1 hour to enable us to rent the room.
Practitioners must use sheets on the massage table. Bring your own blankets if you need them for your sessions. Paper sheets are also available at the Center for $1.

PROMOTION
PROMOTIONAL FLYERS
– Standing display racks are available for promotional materials for Customers of the Center for Events scheduled at the Center or frequent renters of the Private Consultation Rooms.
– Display materials should not be larger than the standard 8 ½” x 11” layout.
– Expired flyers will be removed, and private session brochures belonging to Customers whose Events at the Center have been completed may be subject to removal.
– Display space is limited and must be shared among many Events. We recommend clients send a maximum of 30 flyers to promote their event.
– The Center is not responsible for the promotion of Customer’s Event(s). We offer limited support through our email marketing and placing your events on our web site. You are ultimately responsible your own promotion for your Events.

CALENDAR OF EVENTS (CONFERENCE ROOM BOOKINGS ONLY)
Submissions for the META Center monthly calendar are required by the 10th of the month prior. This is a free service provided by the META Center and is not intended for the sole promotion of your event. Renters are expected to do their own promotion as well.
– We encourage early submission of event content for posting on the META Center website.
– We make no guarantees that text submitted after the deadline will appear in the calendar.
Please proof read your text carefully. A fee of $75 will be applicable for any additional changes to text after it has been placed on our website and in our calendar.

Please follow the format below for your submission. Either complete the Calendar of Events Form or send your text/photo by email to events@metacenterny.com with the words ‘META Center Calendar’ in the subject line

Date of Event: (on the first line)
Title of Event: (on the second line)
Speaker Name: (on the third line)
Time of Event: (on the fourth line)

Write a maximum of 120 words about your event and include the cost and who attendees can register. At the end of your text please include your contact information, email and web site.

META CENTER POLICIES
NO SHOE POLICY
– The META Center is a “shoes off” facility – please notify your clients ahead of time. Ample cubbies are provided for footwear.
– Please respect our wishes and preserve our property by helping us to enforce the removal of shoes throughout the Center.
– Socks are available for sale for $1.

DRESS CODE
– META Center is a professional environment. Please dress appropriately.

CARE OF META CENTER PROPERTY
– Attaching anything to the walls, doors, windows or floors of the Center is strictly prohibited.
– Customers and their guests may not remove or move anything belonging to the Center without permission or supervision of the Center’s staff.
– Furniture can only be moved by META Center staff.
– Please treat all items supplied with rental (chairs, tables, marker boards, A/V equipment) with care. Damaged items will be the responsibility of the Customer.
– The use of candles, sage, incense or other lit items may occur but only with prior permission and supervision by META Center staff. Candles and incense must be handled in proper vessels. If you burn or spill wax on table cloths, you will be responsible to pay for replacement items or dry cleaning costs.

NO PET POLICY
– The building and META Center has a no pet policy. Proof much be shown for Therapy Dogs.

SHIPPING & STORAGE
– If your event requires the Center to receive or store special materials required for your Event, please arrange with us in advance.
– Reasonable storage requests will be handled at no additional charge prior to Event.
– Large packages for Events at the Center must arrive no earlier than two (2) business days prior to the Event for which they will be used, and must leave the center within one (1) business day of the completion of the Event.
– Clients must take all their property with them after their event is complete. Any items left for more than one (1) business day will be charged storage at $30 per day or disposed of. All shipping arrangements and costs are sole responsibility of the client.
– The use of hand trucks, shopping carts, large racks, dollies or other shipping devices is prohibited in the passenger elevators of our building, but a freight elevator is available from 9am-12 Noon and 1pm until 4.45pm, Monday through Friday, no exceptions. Please note the building has strict freight elevator policies.
– Permanent storage at the Center is NOT AVAILABLE.
– Please do not have your mail sent to META Center or use META Center as your official registered address, thank you!

NOISE
– There may be multiple Events occurring at the Center simultaneously. The space is designed to minimize the interruption of events by other scheduled activities, however the rooms are not fully sound proof so we ask you to respect other Customers at the Center, and as a result, excessive noise is prohibited. No excessive loud music, screaming or jumping.
– You MUST inform the Center at the time of your booking if your event may create noise that might disturb others.

SMOKING
The META Center is a non-smoking facility in a non-smoking building. Please have all guests adhere to this policy and to New York City Law.

CLEAN-UP
Customers will be required to place all trash in appropriate receptacles and remove items used for their Event at the conclusion of the Event. Please breakdown any boxes.

FOOD & BEVERAGES
– Alcoholic beverages and illegal drugs are forbidden anywhere on the premises.
– Food and beverages are not permitted in the conference or consultation rooms with the exception of water.
– If a client wants to provide food to event participants, we can provide tables for food and beverages in the lobby area. We provide tables and tablecloths, the customer must provide all food, paper & plastic goods, trays, baskets etc.
– The client is responsible for the monitoring and cleanup of any food they provide for their events.
– Water and healthy snacks are available at the reception desk for an additional cost.

UNUSUAL ACTIVITY
– We do expect the paranormal and metaphysical at the Center, but excessive physical activity such as screaming, running, jumping or the rough handling of Center property is prohibited.
– The Center reserves the right to remove any Customer or guest whose behavior is unacceptable at the sole discretion of The Center Management.
– Use of the Center’s roof access or fire escapes is strictly prohibited.

BICYCLES
– We have limited space for 1-2 “folding” bicycles.
– You must use the freight elevator and note the available freight elevator times – from 9am-12 Noon and 1pm until 4.45pm, Mon-Fri, no exceptions.

EXPLICIT ACTIVITY
– No event or private consultation may take place at the Center that involves sexual contact or nudity.
– Tantric events are allowed only by consent of the Center Management.

LOSS & LIABILITY
Please note the META Center is not liable for any injuries sustained on the premises or any loss or damage to personal property.

ADDITIONAL TERMS
Customer also acknowledges that all Rental Agreements are subject to the Center’s ability to provide space for the Customer’s event(s) while the Center is operating with a valid lease at 214 W29th Street, 16th Floor, New York, NY 10001. If any circumstance shall cause the termination of the Center’s lease, the Center’s obligations to provide space per this Agreement shall no longer be in effect. The META Center reserves the right to update or change the Terms and Conditions herein.

REMINDER
Please remember that META Center New York is a “No Shoe Facility”. Please advise your clients ahead of time so that they can bring or wear socks. We also have a No Food & Drink Policy (except water) in all the rooms. 

By completing the information below, I acknowledge and agree to the Terms and Conditions outlined in the Room Rental Agreement:

ROOM RENTAL AGREEMENT FORM

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META Center New York, (212) 736 0999 Ext.1. info@metacenterny.com